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Invitation to Bid

Request for Proposal Salary Study Services

The City of Essex Junction has issued a Request for Proposal (RFP) for Salary Study Services.

Proposals are due on January 16, 2026, at 4 p.m. EST at the City Office, 2 Lincoln Street, Essex Junction, Vermont, 05452, or via email to cdwyer@essexjunction.org. Questions must be submitted by January 9, 2026. All responses to submitted questions will be posted on January 20, 2026, to the City’s Invitation to Bid webpage. The anticipated award notification is January 30, 2026, with an agreed-upon start date as soon as possible.

Information for bidders and the complete RFP may be obtained, without charge, below, at the City Office, or by calling (802) 878-6944. Questions concerning this RFP should be sent to Colleen Dwyer, HR Director, City of Essex Junction, at cdwyer@ essexjunction.org.

The City of Essex Junction, through its Authorized Representative, reserves the right to waive any informalities in or reject any and all proposals, in whole or in part, or to accept any proposal deemed to be in the best interest of the City of Essex Junction.

RFP Salary Study Services

Submitted Questions and Answers

Invitation to Bid Railroad Avenue New Waterline Extension

RECEIPT OF BIDS: Sealed bids on forms prepared by the Engineer will be received on behalf of the City of Essex Junction at the City of Essex Junction offices, located at 2 Lincoln Street in Essex Junction, Vermont, until 2:00 p.m. (local time) on February 27, 2026 for the Railroad Avenue New Waterline Extension project. The contract generally includes the following work items on Railroad Avenue in the City of Essex Junction:

  1. Supply and Install 490 lf of 8” CL 52 Ductile Iron Waterline
  2. Supply and Install seven 8” Ductile Gate Valves
  3. Supply and Install two 8” x 6” Ductile Iron Mechanical Joint Reducer Fittings
  4. Supply and Install one 8” x 4” Ductile Iron Mechanical Joint Reducer Fittings
  5. Supply and Install two 8” x 8” Ductile Iron Mechanical Joint Tee Fittings
  6. Supply and Install one Hydrant Assembly
  7. Supply and Install six 8” Ductile Iron Mechanical Joint 45° Bend Fittings
  8. Supply and Install two 8” Ductile Iron Mechanical Joint 11-1/4° Bend Fittings
  9. Removal and Replacement of 65 lf of Granite Curbing
  10. Supply and Install ±420 cy of New Gravel Subbase
  11. Removal and Replacement of 55 sy of Cement Concrete Sidewalk
  12. Replacement of ±180 tons of Bituminous Concrete Pavement

All work will be in accordance with Drawings, Specifications and other Contract Documents and information prepared by the City of Essex Junction, 2 Lincoln Street, Essex Junction, Vermont.

A Mandatory Pre-Bid meeting will be held on-site on February 19, 2026 at 1:00 p.m. (local time). Prospective Bidders are responsible for inspecting the site and being thoroughly familiar with the Contract Documents.

OBTAINING CONTRACT DOCUMENTS:  Digital Drawings, Specifications, and other Contract Documents may be obtained by emailing Jeffrey P. Kershner, P.E., President, Donald L. Hamlin Consulting Engineers, Inc. at jkershner@ dlhce.com. Prospective bidders will be added to the Plan Holder List and will be provided with access to a digital Sharepoint site.  All Drawings, Specifications, Contract Documents, Addendums, and other relevant project information will be available on the Sharepoint site free of charge.  It is the responsibility of the Prospective Bidder to review relevant project information located on the Sharepoint site.  Prospective Bidders must be on the Plan Holder List to receive access to the Sharepoint site and be eligible to submit a bid.

BIDS WILL BE PUBLICLY OPENED AND READ AT 2:00 p.m. (local time) on February 27, 2026 in the first-floor meeting room at the City of Essex Junction offices located at 2 Lincoln Street in Essex Junction, Vermont 05452.

BID GUARANTY:  Each bid shall be accompanied by an acceptable form of Bid Guaranty in an amount equal to at least five percent (5%) of the amount of the Bid, payable to the City of Essex Junction, as a guaranty that if the Bid is accepted, the Bidder will execute the Contract and file acceptable Performance, Labor, and Material Payment Bonds within ten (10) days after the award of the Contract. Acceptable form for a Bid Guaranty is either a bid bond or certified check.  No bidder may withdraw his bid within 30 days after the actual date of the opening thereof.  The owner reserves the right to waive any informalities and to reject any or all bids.

CONTRACT TIME:  If awarded the Contract, the Contractor agrees to complete the work in its entirety, as shown on the Contract Plans within 45 calendar days, commencing seven (7) days after the issuance of the Notice To Proceed. The anticipated contract start date for the project is May 15, 2026.