Invitation to Bid

Chittenden County, VT water and wastewater facilities invite you to submit a quotation for chemicals. Facilities and contact information participating in this purchasing consortium are below.

Submit quotes by mail at 2 Lincoln Street, Essex Junction, VT 05452 or email chelsea@essexjunction.org by 1 PM on Thursday, June 5th, 2025. Quotes will be opened at the Essex Junction Water Resource Recovery Facility located at 35 Cascade Street in Essex Junction at 1:15 PM on June 5th.

Information for bidders and the complete RFQ may be obtained here without charge, at the City Office, or by calling (802) 878-6944. Questions concerning this RFQ should be sent to Chelsea Mandigo, Water Quality Superintendent, City of Essex Junction, at 802-878-6943 x1705 or chelsea@ essexjunction.org. The participating facilities reserve the right to reject any or all quotes received. Any inability to deliver product or to hold pricing will immediately declare any agreement on price and delivery null and void at the discretion of each participating facility.

RECEIPT OF BIDS: Sealed bids on forms prepared by the Engineer will be received on behalf of the City of Essex Junction at the offices of Donald L. Hamlin Consulting Engineers, Inc., located at 136 Pearl Street in Essex Junction, Vermont, until 2:00 p.m. (local time) on 05/29/2025 for the Iroquois Avenue Waterline & Roadway Replacement Project. The contract generally includes the following work items on Iroquois Avenue in the City of Essex Junction:

1. Supply and Install 1,230 lf of 8” CL 52 Ductile Iron Waterline
2. Supply and Install 30 lf of 6” CL 52 Ductile Iron Waterline
3. Supply and Install 2 New Hydrant Assemblies, Remove and Dispose of 2 Existing Hydrants
4. Supply and Install 400 lf of 3/4” Type K Copper Water Service
5. Supply and Install 16 3/4” Corporations and 16 3/4” Curb Stops
6. Supply and Install 2,000 cy of Dense Graded Crushed Stone
7. Supply and Install 800 cy of Plant Mixed Gravel
8. Supply and Install 71,000 sf of 2” Extruded Polystyrene Insulation Board
9. Supply and Install 1030 tons of Bituminous Concrete Pavement
10. Remove and Reset 1,800 lf of Granite Curbing
11. Supply and Install 150 cy of Topsoil and 1,400 sy of Lawn Area Restoration

All work will be in accordance with Drawings, Specifications and other Contract Documents and information prepared by the City of Essex Junction, 2 Lincoln Street, Essex Junction, Vermont.
A Non-Mandatory Pre-Bid meeting will be held on-site on May 15, 2025 at 1:00 p.m. (local time). Prospective Bidders are responsible for inspecting the site and being thoroughly familiar with the Contract Documents.
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OBTAINING CONTRACT DOCUMENTS: Digital Drawings, Specifications, and other Contract Documents may be obtained by emailing Jeffrey P. Kershner, P.E., President, Donald L. Hamlin Consulting Engineers, Inc. at jkershner@ dlhce.com. Prospective bidders will be added to the Plan Holder List and will be provided with access to a digital Sharepoint site. All Drawings, Specifications, Contract Documents, Addendums, and other relevant project information will be available on the Sharepoint site free of charge. It is the responsibility of the Prospective Bidder to review relevant project information located on the Sharepoint site. Prospective Bidders must be on the Plan Holder List to receive access to the Sharepoint site and be eligible to submit a bid.

BIDS WILL BE PUBLICLY OPENED AND READ AT 2:00 p.m. (local time) on May 29, 2025 in the conference room at Donald L. Hamlin Consulting Engineers, Inc. located at 136 Pearl Street in Essex Junction, Vermont 05452.

BID GUARANTY: Each bid shall be accompanied by an acceptable form of Bid Guaranty in an amount equal to at least five percent (5%) of the amount of the Bid, payable to the City of Essex Junction, as a guaranty that if the Bid is accepted, the Bidder will execute the Contract and file acceptable Performance, Labor, and Material Payment Bonds within ten (10) days after the award of the Contract. Acceptable form for a Bid Guaranty is either a bid bond or certified check. No bidder may withdraw his bid within 30 days after the actual date of the opening thereof. The owner reserves the right to waive any informalities and to reject any or all bids.

CONTRACT TIME: If awarded the Contract, the Contractor agrees to complete the work in its entirety, as shown on the Contract Plans. The anticipated contract start date for the project is June 23, 2025, and all work shall be completed on or before October 3, 2025.

RECEIPT OF BIDS:  Sealed bids on forms prepared by the Engineer will be received by the City of Essex Junction, at the offices of Donald L. Hamlin Consulting Engineers, Inc., located at 136 Pearl Street in Essex Junction, Vermont, until 2:00 p.m. (local time) on May 22, 2025 for the 2025 Resurfacing Projects. The contract generally includes the following work items on Pearl Street, Main Street, Educational Drive and Drury Drive: 

1. Supply and Install Approximately 1,272 tons of Type IV Bituminous Concrete Pavement, Overlay
2. Supply and Install Approximately 114 tons of Type IV Bituminous Concrete Pavement, Shim
3. Cold Plane Approximately 645 sy of Existing Pavement up to 1-1/2” thick
4. Install ±4,230 lf of 4” Solid White Line, ±580 lf of dashed/dotted white line, and ±4,380 lf of 4” Solid Yellow Line
5. Adjust 6 Structure Cover/Grate Elevations
6. Provide Traffic Control Packages

All work will be in accordance with Drawings, Specifications and other Contract Documents and information prepared by the City of Essex Junction, 2 Lincoln Street, Essex Junction, Vermont.

OBTAINING CONTRACT DOCUMENTS:  Digital Drawings, Specifications, and other Contract Documents may be obtained by emailing Jeffrey P. Kershner, P.E., President, Donald L. Hamlin Consulting Engineers, Inc. at jkershner@ dlhce.com. Prospective bidders will be added to the Plan Holder List and will be provided with access to a digital Sharepoint site. All Drawings, Specifications, Contract Documents, Addendums, and other relevant project information will be available on the Sharepoint site free of charge.  It is the responsibility of the Prospective Bidder to review relevant project information located on the Sharepoint site.  Prospective Bidders must be on the Plan Holder List to receive access to the Sharepoint site and be eligible to submit a bid.

BIDS WILL BE PUBLICLY OPENED AND READ AT 2:00 p.m. (local time) on May 22, 2025 in the Donald L. Hamlin Consulting Engineers, Inc. conference room located at 136 Pearl Street in Essex Junction, Vermont 05452.

BID GUARANTY:  Each bid shall be accompanied by an acceptable form of Bid Guaranty in an amount equal to at least five percent (5%) of the amount of the Bid, payable to the City of Essex Junction, as a guaranty that if the Bid is accepted, the Bidder will execute the Contract and file acceptable Performance, Labor, and Material Payment Bonds within ten (10) days after the award of the Contract. Acceptable form for a Bid Guaranty is either a bid bond or certified check. No bidder may withdraw their bid within 30 days after the actual date of the opening thereof.  The owner reserves the right to waive any informalities and to reject any or all bids.

CONTRACT TIME:  If awarded the Contract, the Contractor agrees to complete the work in its entirety, as shown on the Contract Plans. The anticipated contract start date for the project is July 1, 2025 and all work shall be completed on or before August 21, 2025. There are no exceptions to this schedule.

The City of Essex Junction, through its Authorized Representative, reserves the right to waive any informalities in or reject any and all proposals, in whole or in part, or to accept any proposal deemed to be in the best interest of the City of Essex Junction.